BSBADM503B | Plan and Manage Conferences

BSBPMG522A | Undertake project work

 

 Instructions:

 

This case study requires you to demonstrate your understanding of all the elements of competency in both units

 

You are required to plan and manage a conference on a topic of your choice or use the scenario based on VallyView.

 

If you decide on a topic of your choice the assignment must follow the same guidelines as the valley view scenario and you MUST seek approval from you teacher.

 

The minimum requirements of your conference are that it must have at least 100 delegates and take place over 1 full day. Your budget for this conference is $50,000.00. You will find further requirement within the Valley View case study.

 

You are required to produce a Business Report outlining the details as set out below. The body of the report is to be formatted with each of the following questions in order followed directly by the answers. Submit your report as one file with all appendix items at the back

 

All submissions must be produced to a standard that reflects the level of this unit of study, free from typographical / spelling errors, and produced using the appropriate software application As a guide only your report should be a minimum of 2000 words not including Appendix items.

 

You will be allowed to edit your submission once only.

 

 

 

 

 

 

 

Part 1- Plan conference

 

1. Outline the conference title, purpose and target audience ( approx 1 page)

Answer:  (except this answer ,all answer  make simple  and short within your limit)

1. Define the project stakeholders and explain in your own words what the limits of your responsibility is within this project

Answer:

1. What are the objectives of this project and how will its success affect Valley View

 

1. Outline the consultation process taken and methods you used to ensure each team member’s views were included in decision making process

Answer

 

1. Write a memo to your manager to update him on the progress and gain any necessary approvals

Answer:

 

Part 2- Promote conference

 

1. Select appropriate speakers and explain the reason for your choice and how this will help promotion the conference theme.

Answer:

1. Prepare an appropriate conference program and explain how you would distribute this program to each registered participant.

Answer;

1. Outline your marketing strategy, including examples of advertising material and an explanation of how you will use each piece of advertising material to market the conference

Answer

 

1. Schedule for printing and distribution of conference publicity material

 

 

Answer:

 

Part 3: Organise Conference

 

10. Make arrangements for Speakers / presenters. Ensure you are aware of their needs for the conference day. Provide examples of correspondence which include all the speakers needs

 

Answer:

 

11. Research three venues; provide details, including printouts from research. Include in your report the reason for your final choice of venue and all arrangements made for

Answer:

The venue

 

v  Delegate accommodations

v  Conference rooms and equipment required

v  Catering – including dietary requirements

v  Travel to and from conference

v  Contingencies plan (be specific)

v  Risk management plan for OHS issues. Consider disabilities

v  Support for team members and delegates with special needs

 

 

 

Part 4: Co-ordinate conference proceedings

 

12. Registration procedure including examples of documentation required

Answer

 

13. How would you provide support for the team members on the day of the conference

 

Answer:

 

14. An appropriate evaluation tool

 

Part 5: Follow up conference proceedings

 

Report on the outcomes of the conference to stakeholders, including:

 

Answer:

 

15. Success or failure of contingence plan

 

16. Reconciliation of budget (final budget)

 

17. How are you going to involve all team members in the project review and wind up?

 

18. Document the lessons learnt from the project and what you would change next time.

 

19. A procedure for the distribution of post conference papers and reports